Michael von Heinemann Transformation.Management.Consulting DE
Michael von Heinemann

Guidance for complex transformations

Complexity.
Clarity.
Impact.

Complex transformations need someone who creates clarity and delivers impact.

My Profile

Understanding complexity -
built on broad-based experience.

Since May 2021

Self-employed — Interim Manager & Management Consultant

Planning and operational management of complex transformation programmes, including restructuring the development function at a medium-sized software manufacturer. Implementation of a modern OSS system for a regional fibre network operator. Set up a PMO as Head of Programme Governance & Control for an Indian IT service provider. C-level advisory on digitalisation strategy.

Apr 2016 – Apr 2021

Vodafone Germany — Head of Core IT

Member of the IT leadership team, responsible for around 250 staff and roughly 200 IT projects a year (~€50m CAPEX p.a.). IT integration following the merger of Vodafone, Kabel Deutschland and Unitymedia; introduced agile ways of working, delivered the SAP S/4HANA transformation, and rolled out cloud technologies and omnichannel sales/care platforms.

Apr 2011 – Mar 2016

Kabel Deutschland — Head of IT Systems / Head of IT Programme Management

Responsible for a complex IT application stack (CRM, billing, middleware, SAP) with over 200 staff and a budget of more than €15m p.a. Successfully delivered the core releases. Reworking the development process halved the number of defects in production.

Mar 2002 – Mar 2011

Telefónica O2 Germany — Head of Delivery Planning / Head of Project Management

Operational planning and delivery of all IT development initiatives, with a volume of around €50m, including the introduction of transparent planning processes. Worked closely with product managers and led cross-functional IT projects. Defining more flexible delivery methods cut time-to-market by 20 to 50 per cent.

Sep 1994 – Dec 2001

Accenture — Managing Consultant Communications and High Tech

Responsible for project management and software development across various international projects. Supported sales activities in the area of telecoms operational/business support systems.

What I Offer

Creating clarity, delivering impact -
executive leadership for transformation and digitalisation

Strategically clear through consistent goal-setting, with an eye for what's achievable by reducing complexity,
operationally effective through transparent project management and clear communication.

  1. 01

    Analysis

    Starting position, risks and potential.

  2. 02

    Target Picture

    Strategy, roadmap and governance.

  3. 03

    Decision

    Priorities, mandate and clear accountability.

  4. 04

    Implementation

    Leadership, delivery and transformation.

  5. 05

    Embedding

    Sustainable organisation and continuous improvement.

Post-Acquisition Transformation

Integrating organisation, processes and IT after M&A transactions – with clear governance and consistent execution.

Post-Merger Integration · Operating Model · Portfolio Management

View case study

Digital Transformation

Modernising business processes and IT stacks – from strategy through to successful implementation.

System Implementation · Legacy Modernisation · AI Applications

View case study

Programme Management & Transformation Office

Creating transparency, pace and effective control in complex change programmes.

PMO Set-up · Programme Governance · Vendor Management

View case study

Interim Executive Leadership

Taking on leadership responsibility on an interim basis during critical periods of change and growth.

Interim Management · IT Leadership · Agile Delivery

View case study

Case Studies

Case studies -
impact that speaks for itself.

Post-Acquisition Transformation · 2025/2026

Post-merger integration of the development organisation at an industrial software manufacturer

  • 7Organisational units
  • 10+Sites
  • 500Employees
  • 6Months

Starting Position

Following several acquisitions, the development organisation consisted of seven independently grown units across more than ten sites in Germany and Austria – remote-first, with no central demand and portfolio management.

Outcome

Seven organisational units across two countries brought together within the six-month timeframe set. Working with product management, a central demand and portfolio management function was put in place.

What Makes Integration Projects Succeed

  • Take cultural differences seriously without softening the target structure.The core tension is how much harmonisation is needed, and which processes should keep their local character. There are good arguments on both sides.
  • Hold the course against resistance – and still allow for compromise.That takes a decisive leadership team with real personal commitment.
  • Without personal communication, change stays an announcement.Trust between previously separate organisations is built face to face – especially where teams normally work distributed and remote.
  • Without central demand and portfolio management in place, the new structure stays on paper - with no efficiency gains.Otherwise the units simply carry on working side by side, as before.
  • Partners and customers don't care about your internal reorganisation.What matters to them is that things work better overall – not that they merely look different on the inside.

Digital Transformation · 2023/2024

OSS transformation at a regional fibre network operator

  • 6Components
  • 35Project team
  • 12Months to MVP

Starting Position

A Service Order Management system that had grown over many years, with manual steps and media breaks between planning and execution – long planning and support times, and a tightly interwoven architecture.

Outcome

Phase 1 delivered within twelve months: a working Minimum Viable Product of the new, modular architecture. Fully worked-out options were in place for the following phases.

What Makes Digitalisation Initiatives Succeed

  • A business case has to set priorities, not just capture requirements.Without it, there's no yardstick later for any decision on scope.
  • Architecture is hard to capture in a business case – and belongs in the target picture regardless.This calls for an entrepreneurial decision that keeps the longer-term transformation in view.
  • Standard software forces standardisation – which is exactly where the benefit lies.It shortens implementation considerably, because many operational requirements are already solved.
  • Vendors plan optimistically – and the customer bears the cost of any blind spots.The key is a Minimum Viable Product: it sharpens priorities and shows how flexible the vendor really is.
  • Digitalisation means automation – and that affects people.It reduces dependency on knowledge held by individual specialists. Change management needs to be part of the plan from day one.

Programme Management & Transformation Office · 2021/2022

Setting up a PMO as Head of Programme Governance and Control

  • 1,500Programme participants
  • 30Subcontractors
  • 40PMO team
  • 5Years' duration

Starting Position

A national telecommunications provider was rebuilding its entire IT architecture from the ground up and had outsourced a large share of IT services to an Indian systems integrator. At the heart of it was the collaboration between two organisations with very different working cultures – I was brought in on the service provider's side as a bridge to the customer's German PMO team.

Outcome

The design of the metrics was formally agreed with the customer – deviations could be explained rather than disputed. The financial forecast was reliable enough to trigger significant course corrections while the programme was under way. Once things had stabilised, an internal employee took over as head of the PMO.

What Makes Transformation Programmes Succeed

  • Most programmes of this kind are hopelessly overambitious.They fail within three years at the latest, at considerable cost. Incremental, realistic planning is what makes the difference.
  • Transformation isn't a one-off event – it's a journey with no finish line.Manageable changes, taken step by step, each solving one defined problem – that achieves more than a programme claiming to fix everything at once.
  • Decisions have to stay reversible.Outsourcing looks cheaper on paper and makes decisions harder to reverse over time. I've run the governance of exactly this kind of outsourcing from the supplier's side, so I know where the dependency actually takes hold.

Interim Executive Leadership · 2016–2021

Five years of leadership responsibility as Head of Core IT

A permanent line role, not a time-limited mandate – and that's exactly where its value lies: I held, for years, the very role I now take on as an interim.

  • 250Employees
  • €50mCAPEX p.a.
  • 200+Projects per year
  • 120Applications

Starting Position

Three merged companies with historically separate IT stacks. The task was twofold: keep the day-to-day business for mobile, cable and DSL products running reliably, while transforming that same stack at the same time.

Track Record

Integration of the three IT development areas was completed by 2021. Over five years, 200 to 300 IT projects were delivered every year. The organisation I built continued to run smoothly after I moved on.

What Makes Leadership in a Technical Environment Succeed

  • Leadership in a technical environment is always about the what and the how, together.See yourself only as the best engineer in the room, and you neglect the people. See yourself only as a coach, and you miss that people also need substantive direction.
  • I led projects myself before I took responsibility for project organisations.That's why I can put myself in a project manager's position and genuinely help them – and I still apply the same principles myself today.
  • Scrum alone doesn't help – and without any guardrails, teams lose their bearings.Where the balance lies depends on the culture that has grown over time, the appetite for change, and whether the technical groundwork is deliberately put in place.
  • AI shifts the leadership task from tools to processes.It's about repeatable processes in which a well-balanced team of people and AI agents produces consistently high-quality results.

Contact

A first conversation
for greater clarity.

If your organisation is facing a demanding change, I'd welcome a no-obligation conversation.

Michael von Heinemann